Ready-to-adapt wording
GROUP EXERCISE Work with your table on [task] Prepare [one agreed output] We will review at [time]
Example wording. Replace the bracketed details before displaying it.
Put the next instruction where the whole group can see it. A workshop screen can guide arrivals, explain an activity and bring people back after a break without the facilitator repeating the same message to every table.
Prepare the wording alongside the session plan. Keep a short instruction for each transition and decide which PDF page or timer belongs to it.
Before the first activity
Show the workshop name, the start time and the task people should do while waiting. Keep practical directions short, such as where to sit or which handout to open.
When the activity begins, choose the instruction PDF or message from the controller. Check it from the furthest table so people can read the complete action.
During group work
Give the group a task, the expected output and the time available. A clear instruction can stay on the screen while you move between tables.
If a visible countdown is more useful at that point, switch to a labelled timer. Choose the label so people know what the end of the countdown means, such as finishing the exercise or returning to their seats.
Break and restart
A return time and room instruction can be more helpful than a generic “Break” message. Replace the break screen when the session restarts so it no longer competes with the next activity.
Keep the relevant PDF open on your controlling device. When returning to the document, select the page that begins the next part rather than searching for it while the group waits.
Put the prompts on the room's display
Open vuthis.com in the display browser or on the computer already driving the projector. Connect a phone or laptop, choose the message, PDF or timer and show it. This routine changes one visible screen type at a time.
Use the workshop PDF-and-timer walkthrough, the presentation timer instructions and the room checklist for setup.